Organizing an Event - Gantt Chart

Organizing an Event Gantt Chart
 
 
 
 

Organizing an Event - Gantt Chart

1 years ago by: MatchWare
 
 
  • Organizing an Event
    • Planning
      • Set up team
      • Define objectives
      • Define target audience
      • Determine dates
      • Determine budget
      • Establish list of speakers
      • Establish list of participants
      • Prepare detailed agenda
    • Arrange venue
      • Research possible venues
      • Visit/review venues
      • Select venue
      • Book venue
    • Invitations
      • Speakers
        • Create invitation documents
        • Send to first choices
        • Review responses
        • Send out to backup choices
        • Review responses
        • Finalize speakers
      • Participants
        • Prepare
        • Send out
        • Monitor responses
    • Travel and accommodation
      • Collate travel and accommodation needs
      • Book travel & accommodation
      • Arrange local transportation
    • Support materials
      • Identify materials required
      • Produce any new materials
      • Duplicate materials
      • Assemble packs
    • Facilities
      • Organize catering
        • Identify and hire caterers
        • Headcount estimate
        • Agree menus for meals
        • Agree requirements for breaks
        • Final headcount check
      • Organize equipment
        • Microphones
        • Laptops
        • Overhead projector
        • Display
        • Stationery
        • Flip charts
        • other...
    • Final run-up
      • Set up equipment
      • Set up support materials
      • Check rooms and seating
      • Check catering
      • Check equipment
      • Check materials
      • Check decor
      • Check other facilities
      • The event
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